Effective Imaging Ltd
Website Privacy Statement
The purpose of this privacy statement is to explain how Effective Imaging Ltdprocesses personal data to fulfil our data protection responsibilities in general terms. The scope covers all related activities by the staff of Effective Imaging Ltd, referred to as EI hereafter, and as promoted through the main EI website and the related merchandise website (EI.co.uk). This statement is provided for information only and is not conditional for the use of our services.
The role of EI in data protection terms is that of a data controller where it determines the purpose and use of the personal data being processed. It is the responsibility of the privacy manager (PM), contactable using email@example.com, to ensure it is processed in accordance with the UK’s latest data protection legislation.
The sort of personal data processed by EI will be contact details sufficient to answer your queries and to deliver our services to you. Although the information we ask for will be kept to a minimum, if you do not provide it we may not be able to fulfil our obligations to you.
EI’s duty of confidentiality means that our staff will treat your personal data with respect and in confidence. It will only be disclosed to staff that need to know it. We also expect the same duty of confidentiality of all third parties with whom we share your personal data. We use appropriate organisational and technical measures to secure all company information. All processing takes place on-site with routine back-ups performed on UK based servers.
EI processes personal data against a lawful basis in instances described below:
In all cases the processing of personal data by EI shall be in accordance with the principles of data protection as set out in the UK data protection legislation.
EI will share personal data, but only when necessary, with some or all of the following:
EI follows a retention schedule to determine the length of time it holds different types of personal data. The retention schedule is shown below:
At the end of the retention schedule EI will either return, destroy, or delete your personal data and any associated emails or relevant documentation. If it is technically impractical to delete electronic copies of personal data, it will put it beyond operational use. EI allows up to 3 months after the retention schedule to complete this action.
The UK General Data Protection Regulation defines the rights that you have (although these do not apply in all situations). For convenience, these rights are shown below:
Further details about your rights can be found on the Information Commissioner’s Office (ICO) website: https://ico.org.uk.
Raising concerns, exercising rights, or making queries about our processing of your personal data can be done by contacting the PM. Please be aware that we need to be sure of your identity before responding fully, therefore, you may be asked for proof of your ID. Alternatively, you have the right to contact the ICO directly over any concerns you may have, using the details provided above, but naturally we would welcome the opportunity to handle any concerns you have first.